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Ardmore Public Library  
320 E Street NW  
Ardmore, OK 73401  
(580) 223-8290  
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Ardmore Public Library Board of Trustees

ARDMORE PUBLIC LIBRARY

BOARD MEETING, 12/13/2016

MINUTES

The Ardmore Public Library Board of Trustees met in a regular session on Tuesday, December 13, 2016, in the Library Director’s Office.

Attending members were Mrs. Whitney Stedman, Mr. Brett Matherly, and Mr. Gene Hill.   Also attending were Daniel Gibbs, Library Director and Kim Barras, Administrative Assistant.

Mr. Matherly called the meeting to order at 4:20 pm.

Minutes from the meeting held on Tuesday, November 8, 2016 were reviewed and a motion to approve was made by Hill and seconded by Stedman.  Ayes: Stedman, Matherly, and Hill. Nays: None.

Mr. Gibbs reviewed the November expenditures with the board.  He reminded the board that the first transfer of funds from the Library Trust to the Library Capital Improvement Fund for this fiscal year will be made soon.  This is necessary to maintain an adequate balance for ongoing expenditures.  The FY 16-17 budget authorized the transfer of up to $300,000.00 during the year.  One full-time and one part-time employee is paid from Library Capital in addition to landscaping maintenance, building maintenance, and approximately half of the materials budget.

Director’s Report

Director Gibbs shared a table that includes the expected Library State Aid amounts that libraries will receive this year.  The Ardmore Public Library will receive $20,492.00.  It has been the practice the last few years for ODL to hold back 10% until late in the year because of the uncertain nature of state funding.

Library Board member Ryan Jennings has submitted his letter of resignation.  He has taken a new position in Gainesville, Texas that makes it impossible for him to continue to serve.  Rita Elledge was one of two candidates for the last opening on the board that was filled last spring.  She has agreed to complete Ryan’s unexpired term and serve as our newest member.  Her name has been submitted for approval by the Ardmore City Commission.

The library participated in the Holiday Tree Lighting event on November 29th by having a booth that provided an ornament and book for each child.  Approximately 450 people visited the library booth.

We will be going out soon for bids on the annual library landscape maintenance.

A security camera system that will cover the interior of the library is still planned.

New Business

None.

Old Business

None.

Other Business

None.

There being no further business or discussion, a motion to adjourn was made by Hill and seconded by Stedman.   Ayes: Stedman, Matherly, and Hill. Nays: None. The meeting adjourned at 4:54 p.m.

______________________________________

Brett Matherly, Vice Chair

______________________________________

Daniel Gibbs, Director

  

Library Board of Trustees
 
Meets monthly, second Tuesday, 4:00 p.m.

Lesley Dvorak, Chair
Brett Matherly, Vice Chair/Chair Elect
Rita Elledge, Member
Gene Hill, Member
Whitney Stedman, Member

J.D. Spohn, City Manager, Member, Ex Officio
Daniel Gibbs, Library Director/Secretary to the Board